MOVING TO EAST GWILLIMBURY– RESIDENTIAL TRANSFER PROCEDURE
If you are moving to East Gwilliimbury (EG), and have played hockey in another center, there is a transfer process that must be followed to have the address changed to EG on your son/daughter’s Hockey Canada Profile. Our Office Admin/Registrar will provide assistance with completing your transfer, but EGMHA cannot change an address on a player’s profile, only the OMHA office can, provided the correct steps and full documentation required is submitted.
THERE ARE 2 TYPES OF TRANSFERS:
1. OMHA TRANSFER: Player is moving from an OMHA centre to another OMHA centre. You can contact our office [email protected] for the required OMHA Player Transfer Form for residential moves.
2. OHF TRANSFER: Player is moving from another association outside of the OMHA (i.e. Alliance, GTHL, NOHA etc.) In this case if you are moving to EG from outside the OMHA you must contact your outgoing member partner directly. Your outgoing centre will process your move and notify the OMHA/EGMHA once your move has been approved. Only then would you be eligible to be rostered to an EG team.
Once you have the transfer form, please read the instructions in its entirety and follow accordingly. Applications that are not complete will not be processed and will only delay completion.
Step 1: Complete the OMHA Residential form in full and sign and date
Step 2: Collect the requested documents listed on the form, all documents are mandatory:
1. Official Confirmation of School Enrollment
2. Letter of School Authorizing the OMHA to check on and confirm school enrollment during year
3. Copy of fully executed Rental Agreement, registered transfer of ownership, or Agreement of purchase and sale
4. Copy of updated Drivers License with new residence address for both parents
5. Copy of utility or similar bill (i.e. Hydro, telephone, cable, credit card,) demonstrating the parent(s) name and new address
6. If applicable, an executed copy of any relevant separation agreement, custody order or divorce decree. If not available, in
split custody circumstances with split residence, must provide a Notary Public Affidavit confirming the player resides in
EG more than 50% of the time.
Step 3: Submit transfer form and all documentation to the EGMHA office. You can do this by scanning each document separately
and send by email to [email protected].
Step 4: Once the documents have been submitted to EGMHA, the documents will be uploaded in the Hockey Canada Registry.
OMHA approval can take some time. Once the OMHA approves the transfer you will receive an email from our office notifying
you that transfer to EGMHA is completed.
Important Note: This is an easy and simple process if all of the documents are submitted correctly and on time. EGMHA is only responsible for collecting the transfer documents and sending them to the OMHA. Incomplete submissions will not be forwarded. The more documents you are able to submit, the more likely the transfer will come back approved and quickly. False residency claims and residency claims that cannot be substantiated will result in forfeiture of full registration fees.
Frequently Asked Questions:
Q. I am thinking about moving to EG, but haven’t found a home/condo/rental yet. How does this impact me?
A. We can request a shared transfer from your home centre for the season.
Q. Can I register before you approve my residency request?
A. Our Office Admin/Registrar can submit to the OMHA office a shared transfer request. This will allow the player to register to participate in House League or Local League play. Transfer request must be initiated once player has moved to EG.
A. Your documents will be reviewed by the EGMHA for completeness, accuracy and format. Should they pass this preliminary review, the EGMHA will upload each document to the player’s permanent member profile on the Hockey Canada Registry (HCR). Once each document has been uploaded and accepted by this secure program, an OMHA representative will review the submission for authenticity and completeness. The OMHA will then a) approve, b) decline, or c) investigate for possible fraud the move, and will notify the EGMHA accordingly. Once notified, the EGMHA will notify the member of the decision and next steps.